For greatest effectiveness, cover subjects that most interest the Employee(s). These topics might include accidents, inspection results, the safety program, or a work procedure.
These weekly meetings should last no longer than 15-30 minutes. Ideally, the meeting would include time for active participation by Employee(s); at the least, there should be a question and answer session.
Meetings should be scheduled at the beginning of new operations to ensure that all of the Employee(s) are familiar with safe job procedures and the requirements of the upcoming work. These meetings save a lot of time in the long run.
Tool Box Talks/Work Group Safety Meetings may be either motivational or instructional. The motivational meeting creates awareness and aims at worker self protection. The instructional meeting covers a particular job task or procedure.
The supervisor is the key Management communicator for work groups, because he or she is most familiar with the individual workers and their work requirements.